Misc | KPK

Heavy Industries Taxila Tender Notice

                                          REGISTERED / IMMEDIATE
                                   Heavy          Industries          Taxila                                       Heavy          Rebuild   Factory   (T)                                          Taxila                          Cantonment,
                            Pak  Tel  (051) 9315331- 4/ 62329                                               No. 4756/RT-33(A)/TK-U/MD-Proc                 24 Dec 2020

To: M/s ______

Subject: Tender Inquiry – FOR

  1. You are requested to please forward your offer for the following:-
    Ser Part No and Nomenclature Qty Req Remarks
    a. 1-071-901-0 High Pressure Water Temperature Cleaning Pump KARCHER: HDS 10/20-4 M
    Specification:-
    P – 20.0 MPa
    TS – 98 °C
    P – 3.2 MPa
    TS – 155 °C
    P. Burner Max – 83.0 KW
    Coil no – See Coil
    P In Max – 0.6 MPa
    I Px5 Nozzle 054 2 002 – 067.0
    Warranty Min – Two Years
    Make. Germany or equivalent or any reported firm thr PPRA
    Accessories – All necessary standard accessories for operation
    Training – Min 4x Wks training of crew 01

Instructions to Bidders

  1. Rates will be quoted on FOR Taxila Cantt basis. Offer best competitive price while submitting your quotation.
  2. Over writing and cutting of any nature in the quotation will not be accepted.
  3. Part-I and Part-II quotations will be enclosed in separate sealed envelopes for each tender inquiry. For identification purpose, the words “TECHNICAL QUOTATION PART-I WITHOUT PRICE” and COMMERCIAL QUOTATION (PART-II) WITH PRICE” shall be written in BLOCK CAPITAL LETTERS on the respective sealed envelopes which will be placed in a large envelope bearing complete details of the tender inquiry as under :-
    BID REGISTERED
    TENDER INQUIRY NO. 4756/RT- 33(A)/TK-U/MD/PROC DATED 24 DEC 2020 TO BE OPENED AT 1100 HOURS ON 18 JAN 2021
    To: DEPUTY ASSISTANT DIRECTOR (PROCUREMENT) HRF (T)
    HEAVY INDUSTRIES TAXILA CANTT, TAXILA
    FROM: M/s_________________________
    Note: Forward your bids not later than at 1030 hours on 18 JAN 2021.
  4. Delivery of Tender. The tender/bid will be enclosed in a sealed envelope which will be invariably marked with “Bid against Tender Inquiry No. 4756/RT-33(A)/TK-U/MD-Proc dated 24 Dec 2020 and complete address. The tender if brought by hand, will be handed over to security staff on duty at Heavy Rebuild Factory HRF (T) Gate No.1 for placing the same in the bid box (available at the gate). The bid will not be brought by hand by any firm while visiting the office of Assistant Director (Procurement). Moreover if required endorsements are found missing, the bid will be liable for rejection.
  5. The bid must be dropped in the bid box, latest by 1030 hours on 18 Jan 2021, at Heavy Rebuild Factory HRF (T) Proc Sec The bid will be opened same day at 1100 hours in the presence of the available representative of the firms in Heavy Industries Taxila. No bid will be entertained / considered after 1030 hours, on the aforementioned date.
  6. All papers must be signed and stamped and items not quoted / quoted must be mentioned clearly.
  7. All clauses/terms mentioned in this inquiry will be considered accepted by the bidding firms, even if no reference to them is given in the respective offers.
  8. Postal Order for Rs. 200/- (Rupees Two Hundred) in favour of Managing Director HRF (T), HIT Taxila Cantt, will invariably be enclosed with the technical offer, failing which the bid will be ignored.
  9. Firms are instructed NOT to send Telex and Fax bids. Such bids/offers would not be accepted.
  10. Following confirmation regarding availability of the advance sample be endorsed by all bidders in their quotations:-
  11. Please confirm receipt of the tender inquiry immediately and also intimate your participation or otherwise in this tender inquiry. In case any firm does not wish to bid, then it should return the tender inquiry documents at the earliest.
  12. HIT reserves its right to cancel the bidding process with reason but without any obligation to justify such a reason.
  13. The stores are required to be delivered at Receipt Section of Heavy Rebuild Factory (T), Taxila Cantt within 01 month from the date of signing of the contract
  14. The offered price quoted must be firm, final and inclusive of all taxes, packing, handling charges etc and delivery at HIT Taxila Cantt.
  15. Offers must remain valid for 100 days from the date of opening of the tender.
  16. The store will be packed in standard grade, worthy of transportation by the means adopted.
  17. This inquiry may not be taken as an indication of subsequent supply order and does not in any way commit HIT to purchase the items offered.
  18. Warranty period will be 1 year from the date of issuance of CRV of the stores.
  19. In case of failure to supply the stores within the stipulated periods, liquidated damages at the rate of 2% but not less than 1% of amount involved per month and maximum value not more than 10% of contracted store value or a part there-of will be levied.
  20. Payment Terms
    a. Payments will be made by either by CMA (DP), Rawalpindi or CMA (HIT) Taxila Cantt, through cheques against pre-receipted bills (duly affixed with revenue stamps) alongwith professional tax certificates (attested photocopies) of the suppliers after delivery and acceptance of stores.
    b. Partial payments against partial deliveries will not be allowed.
    c. The payment to the registered person is linked with active taxpayer status of the supplier as per FBR data base. If any registered supplier is not on active Taxpayer list, his / her payment will be stopped till he / she files his / her mandatory returns and appears on ATL of FBR.
  21. HIT reserves the right to increase / decrease the quantity of items, placed on the tender without any reference to the firm.
  22. The supplier shall furnish a 5% performance bank guarantee within one month from the date of signing of the contract from scheduled bank in Pakistan against the total value of contract excluding taxes/duties. This bank guarantee must remain valid for 12 x months after the stores are put in operation. Bank guarantee will be released after completion of warranty period of store.
  23. All Firms participating in the tender will deposit 5% bid security of total quoted value in the shape of CDR / bank guarantee addressing to Director Procurement Heavy Industries Taxila. The bid security will be provided in Original by the firms in commercial envelope and clear mentioning of the same in the technical quotation without amount will be ensured by the firms, failing which the bid will stand rejected. The bid securities will be returned as under:-
    a. Unsuccessful Bidders. Within 15 days of completion/announcement of the bid evaluation result.
    b. Successful Bidders. Upon submission of 5 % PBG (para 23).
  24. The net offered price will be inclusive of 17 % GST as imposed by Government of Pakistan. The offers without mentioning of 17% GST will not be considered. The GST will always be mentioned separately to the base price.
  25. Integrity pact will invariably be involved/invoked when the total value of the contract exceed 10 Million as specified in PPRA Rule 2002-2004.
  26. In case of any dispute regarding the terms and conditions and the quality of stores, the decision of the Chairman HIT will be considered as final and binding on the suppliers/firms.
  27. In case, the contracted firm fails to execute the order within the stipulated time and does not materialize the supply of ordered stores, the supply order/contract would be cancelled at the firm’s risk and expense. Expenditure incurred on the re-purchase of offered stores will be recovered from the defaulting firm, under existing procedures.
  28. Inspection of the store will be carried out at HIT Taxila Cantt.
    Eligibility Criteria
  29. Firms should not be blacklisted or defaulted anywhere within or outside Pakistan. In this regard firm should provide “No Blacklisting” (affidavit on judicial stamp as per Annexure ‘B’, duly attested by Notary Public, to be provided).
  30. Only FBR registered suppliers / persons who are on Active Taxpayer List (ATL) of FBR are eligible to supply goods/services to government departments. Thus the bidders will submit a certificate to this regard along with the technical bid.
  31. Country of Origin: All countries except India, Israel, Taiwan.
  32. In case of indigenously / locally manufactured item, the firms should have relevant experience and capacity of manufacturing these parts and should be duly qualified by Quality Control Department of ASRF Capacity for manufacturing of parts will be verified by a team ex HRFT during technical scrutiny of offer.
  33. Confirmation of the part numbers and nomenclatures of required parts along with soft copy of same in MS Excel format. The confirmation to fulfill the technical specifications related to each item must be highlighted in the technical bid.
  34. In the case of FOR imported items, the firms are responsible to provide evidence of the agency agreement/certificate of conformance, principal proforma invoice (in original and without price) and OEM certificates of all the items being quoted against this tender inquiry along with countries of origin. The firms will clearly indicate that all the parts used in the manufacturing (in case of assembling) are brand new from current production. Confirmation to fulfil technical specifications related to imported items on FOR basis must be highlighted in the technical bid.
  35. Confirmation of the validity period of the quote, delivery period and warranty period.
  36. Confirmation of all technical parameters specified in the IT or confirmation as per sample.
  37. Qualification Criteria. Participating firms should meet the following criteria with:-
    (1) 50% score in every individual category
    (2) 70% aggregate score of all categories.
    (3) The scoring would be done as under:-
    Ser Description Maximum Points
    (a) Financial Soundness 15
    (b) Past Experience / Record 15
    (c) Past Performance 20
    (d) Project’s Technical Evaluation criteria 50
    Total 100

(4) Further details of criteria for each of the above categories are as follows:-
(a) Financial soundness. Credit marks for financial soundness of the firm shall be
on the basis of following qualifications:-

Ser Description Max
Points Explanation for Marks Obtained Remarks
(i) Annual turnover of last 3 x Financial Years 5
Marks will be calculated as per the formula:-
Formula
Score = (Y1+Y2+Y3) x5
3X

*(Y1,Y2,Y3 respective annual turnovers of last three years)
X= Last purchased rate / estimated value of the quoted items available with HIT.
Third Party generated verifiable audit reports for last three financial years to be provided for upto and greater than Rs 10 Mn else bank statement be provided.

Note: All calculation will be done in Rs, other currency (if any) will be converted into Rs with applicable conversion rate. .
(ii) Working Capital of last 3 x Financial years 10 Marks will be calculated as per the formula:-

Formula
Score= (Y1+Y2+Y3) x10
3(x/2)
Y1, Y2 and Y3 being respective working capitals of last three years.
X/2= Half of the last purchased rate / estimated value of the quoted items available with HIT.
OR
(iii) Bank Credit Line 15 Full marks will be given to the bidders whose Bank credit lines will be equal to or higher than X. Marks of remaining bidder will be calculated as per given formula:-
Score= X1 x 05
X
X1= Bank Credit Line
X = Last purchased rate / estimated value available with HIT.
Verifiable certificate from Bank with clearly mentioning bank credit line to be provided) (Specimen as per Annexure ‘C’.

Note: All calculation will be done in Rs, other currency (if any) will be converted into Rs with applicable conversion rate.
(iv) Litigation History where decision went against the firm – Marks for firms with no litigation history. One mark will be deducted for each litigation where decision went against the firm. (Affidavit on judicial stamp paper as per Annexure ‘D’ to be provided).
Total 15

(b) Past Experience/ Previous Record. Credit marks for experience shall be awarded on the basis of following qualifications:-
Ser Description Max Points Explanation for Marks Obtained Remarks
(i) Projects of similar nature and complexity i.e. Procurement of Assys/Spares required for Medium Rebuild of Tanks T-80UD completed in last 3 years. 10 3 years (1.3 marks per contract Maximum 3.3 marks per year)

Attested and verifiable copies of related contracts / Purchase orders with Government / Semi Government / Defence organization be attached.          

(iii) Status of enlistment with Government Organizations (Attested copies of Registration certificates to be enclosed). 5 Not registered firms be awarded 2.5 gratis Marks
Total 15
(c) Past Performance. Credit Marks for past performance shall be awarded on the basis of following criteria:-
Ser Description Max Points Maximum Points Remarks
i. Contracted store supplied beyond DP in last 3 years (data will be attached duly verified from the concerned procurement agency). 2.5 Marks of bidders will be calculated as per given formula:-

X1 = Total value of last 3 years’ contrac““““““““““““““““““““““““““““““““““““““““ ts.
X2 = Total value of last 3 years’ contracts completed within DP first go.
Formula:
Score= X2 x 2.5
X1
ii. Quantum of rejections of items in the last 3 years contracts (data will be attached duly verified from the concerned procurement agency). 2.5 X1 = Total value of last 3 years contracts.
X2 = Total value of the passed items in first go in the last 3 years’ contracts.
Formula:

Score= X2 x 2.5
X1
iii. Timely provision of docus/ bank guaranties / bid security money (data will be attached duly verified from the concerned procurement agency). 2.5 X1 = Total no of contracts concluded in last 3 years’.
X2 = Total number of timely provided bank guarantees/ bid securities against the total no of contracts in last 3 years.
Formula:
Score= X2 x 2.5
X1
iv. No of contracts / items still pending beyond DP (data will be attached duly verified from the concerned procurement agency). 5 1 marks would be deducted for each contract in hand, which is pending beyond DP over 2 months
v. Risk and Expense action against firm approved / litigation history against the firms 2.5 1x marks will be deduction of those firms whose against Risk and expense action approved / litigation history
vi. Response to HIT Procurement quires /problems 5 ½ x marks will be deduct for each advice letter issued to the firm
1 marks will be deduct for each warning letter issued to the firm ½ marks for each weak response/not attending any conference/delayed response.
Total 20
(d) Project’s Technical Evaluation criteria. Credit Marks on technical specification parameters will be granted as per following:-
Ser Description Max Points Remarks
(i) The machinery req as per IT part no & nomenclature 10
(ii) Specification req as per IT 10
(iii) Country of origin as per IT 10
(iv) Warranty / Gurantee as per IT 10
(v) Req of all accessories as pr IT 10
Total 50

  1. Contracts will be awarded to lowest evaluated bidder using least cost method.
    Note: Technical/Commercial quotation must conform to IT parameters specified in this tender. The offer will be rejected there in if the said parameters are not complied with.

Annexure ‘A’

Annexure ‘A’

Ser Part No and Nomenclature A/U Qty Req Remarks
a. 1-071-901-0 High Pressure Water Temperature Cleaning Pump KARCHER: HDS 10/20-4 M
Specification:-
P – 20.0 MPa
TS – 98 °C
P – 3.2 MPa
TS – 155 °C
P. Burner Max – 83.0 KW
Coil no – See Coil
P In Max – 0.6 MPa
I Px5 Nozzle 054 2 002 – 067.0
Warranty Min – Two Years
Make. Germany or equivalent or any reported firm thr PPRA
Accessories – All necessary standard accessories for operation
Training – Min 4x Wks training of crew Nos 01

Annexure ‘B’

AFFIDAVIT
NO BLACK LISTING CERTIFICATE
It is certified that M/s __________________________ have never been blacklisted with any Govt / Semi Govt / Defence Organization / PPRA / KPK PPRA / Punjab PPRA / Sindh PPRA within or outside Pakistan.


(Designation, Signature & Stamp)


(Signature & Stamp of Notary Public)

Annexure ‘C’

SPECIMEN OF BANK CREDIT LINE

It is certified that we __________ (Bank’s name) commit to provide M/s_______________ (Firm’s name) a credit line amounting to Rs _________________(amount in figures as well as words) exclusively for the supply of items against tender inquiry IT No. ___________________________of HIT, Taxila (if required / demanded by M/s_______________ (Firm’s name), as per our terms and conditions.

The said credit line shall be available within fifteen (15) calendar days after receipt of demand notice from the supplier i.e M/s______________(Name of the supplier) and such credit line shall be maintained until the supply against the contract/project awarded is fully completed by the above said contractor/ supplier. 

This certification is being issued in favour of above said supplier i.e M/s________________ (Name of the supplier / contractor) in connection with the bidding requirement of HIT, Taxila against their tender inquiry IT number ___________________________. We are aware that any false statement issued by us shall make us liable for perjury.      

Name and Signature of Authorized Officer of the Bank
: ________________________
Official Designation : ________________________
Date/Seal of Bank : ________________________
Note: – The amount committed should be machine validated.


(Seal/sign of the concerned bank)

Annexure ‘D’

AFFIDAVIT
NO LITIGATION CERTIFICATE
It is certified that M/s __________________________ have no litigation history where decision went against the firm anywhere within or outside Pakistan.
OR
It is certified that M/s __________________________ have following litigation history:-
a.
b.
c.


(Designation, Signature & Stamp)


(Signature & Stamp of Notary Public)

Heavy Industries Taxila Tender Notice

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